Report a Covenant Violation

From time to time, homeowners need assistance to address covenant violations with their neighbors.  The Board of Directors has adopted the procedure below for interceding in these matters.

Enforcement of the covenants shall be the responsibility of the homeowners of the subdivision, but the Declarant, the Architectural Committee or any lot owner shall also have the right to bring enforcement proceedings.  The Architectural Committee is available to investigate potential violations brought forth by active HOA members in good standing.

This policy in no way prevents the OMS HOA or any individual lot owner from taking legal action on its own regarding any violation of the restrictive covenants it deems necessary as allowed by the covenants and applicable law.

Please complete the form below or submit a letter with the necessary information to:  

Ole Mill Stream HOA
PO Box 1022
Clayton, NC 27528

Verbal complaints, complaints made on social media websites, and anonymous complaints will NOT be investigated.
Please refer to the Procedure below:

Step 1 - Investigate
The homeowner should first check the restrictive covenants that apply to the specific lot thought to be in violation. Remember, our community has three sets of restrictive covenants. What is true for phase 1 lots is true for all lots, but covenants for phase 3 do not apply to phase 1.

Step 2 – Attempt a neighborly resolution
The homeowner should attempt to address his or her concerns with the neighbor responsible for the violation. If corrective action is not taken in a reasonable amount of time, the homeowner may file a written complaint with the Homeowner’s Association Board of Directors. Verbal complaints will not be investigated.

Step 3 – File a complaint with the Board of Directors
Submit a letter or fill out the online form below with the appropriate information as follows.

  • Include your name, address and phone number. Anonymous complaints may not be investigated.

  • Brief description of the problem including specific covenant that is violated.

  • Include the name of the person you spoke with and the date of your conversation.

  • Your recommendation for correcting the problem.

Step 4 – Action by the Board of Directors
Upon receipt of the written complaint, the OMS HOA Board of Directors will investigate the violation and take the necessary steps for a resolution.  

Step 5 – Resolution and Follow up
The OMS HOA will provide a written response to all concerned parties with the investigation results and any corrective actions that were taken.